Glasscock Center Space Use FAQ

Who may reserve space in the Glasscock Center for Humanities Research?
How do I reserve a space in the Glasscock Center for Humanities Research?
What types of spaces are available?
Is audio-video equipment available for use in the space?
Can I reserve the space for after-hours use?
Is the space guaranteed by submitting a request?
Are food and beverages permitted?
How do I cancel/change a reservation?
Does the Glasscock Center provide table, chairs, linens, etc.?
Can the furniture be moved in the spaces?
Who will set up for my event?
Who is responsible for cleanup after the event?
Can the Glasscock Center publicize events?

Who may reserve space in the Glasscock Center for Humanities Research?
Anyone in affiliated departments, working groups, etc. can reserve space in the Glasscock Center. Priority will be given to the Glasscock Center’s events and co-sponsored events.
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How do I reserve a space in the Glasscock Center for Humanities Research?
Fill out the online room request form and submit following the instructions.
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What types of spaces are available?
Two rooms are available for reservation:

Glasscock Center Library, Room 311 | View photos and floorplan

  • Type of seating: Lounge chairs/sofas, lecture chairs (reconfigurable to suit your needs), additional folding chairs
  • A/V equipment: Projector (built-in), projection screen, speakers, microphone
  • Other items: Table-top podium, coffee tables, floor lamp, table lamps, large table for food/display in hallway

Seminar Room, Room 300 | View photos and floorplan

  • Type of seating: Six 6′ flip-top tables (with wheels), rolling chairs
  • Other items: Projector screen, projector (portable), whiteboard (portable)
  • Seating Capacity: 20-30 people

Conference Room, Room 308 | View photos and floorplan

  • Type of seating: Conference Table with 10 chairs
  • Other items: Whiteboard, projector (portable)
  • Seating Capacity: 10-15 people

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Is audio-video equipment available for use in the space?
A projector, laptop, and microphone are available only during business hours for Humanities Working Group and Co-sponsored events. These items are available on a first come first serve basis. You must reserve the equipment in advance.
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Can I reserve the space for after-hours use?
Rooms are normally available only during working hours. Use at other times must be cleared by the director or associate director.

Is the space guaranteed by submitting a request?
No. You will receive an email or phone call approving or denying your request within one week of submission.
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Are food and beverages permitted?
Food and non-alcoholic beverages are permitted. Please clean up any food after event. If you employ Food Services, it is your responsibility to see that they return the next day to pick up service items and to follow up if they do not. If you are having food delivered, please be sure someone is present to accept the delivery.

How do I cancel/change a reservation?
Simply call the Glasscock Center for Humanities Research at (979) 845-8328 or email glasscock@tamu.edu.
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Does the Glasscock Center provide table, chairs, linens, etc.?
The Glasscock Center does provide a large conference table, large soft lounging seating, and standard lecture chairs. Additional tables and linens must be provided by the reserving party.
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Can the furniture be moved in the spaces?
Yes. We offer some general guidelines of set up for various types of events. You may rearrange (within reason) however best suits your needs, under the condition that the room is returned to its original state with finished.
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Who will set up for my event?
Glasscock Center staff generally will not be available to assist with set-up and clean-up. Please plan to have someone arrive early to set up the room and accept food deliveries. In some situations, with prior arrangement, Glasscock Center staff can be available to assist with set up.
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Who is responsible for cleanup after the event?
It is generally the responsibility of the party using the space to clean up and return the room to the original arrangement. Diagrams are available for general room set up.
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Can the Glasscock Center publicize events?
With respect to posting Working Group and Co-Sponsored events, the Glasscock Center has developed the following policy: 

  • We encourage all Working Group conveners to forward scheduling and event information to us as early as possible for inclusion on our web calendar.
  • To include an event on our calendar and weekly “Next Week’s Events” e-mail, which we send on Thursdays to our listserv, all relevant details should be sent to us no less than two weeks before your event will take place.

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