Glasscock Center Space Use FAQ

Who may reserve space in the Glasscock Center for Humanities Research?
Anyone in affiliated departments, working groups, etc. can reserve space in the Glasscock Center. Priority will be given to the Glasscock Center’s events and co-sponsored events.
Back to top

How do I reserve a space in the Glasscock Center for Humanities Research?
Fill out the online room request form and submit following the instructions.
Back to top

What types of spaces are available?
Three rooms are available for reservation:

Glasscock Center Library, Room 311 | View photos and floorplan

  • Type of seating: Lounge chairs/sofas, lecture chairs (reconfigurable to suit your needs)
  • A/V equipment: Ceiling-mounted projector and speaker system; retractable projection screen; podium for presenter
  • Other items: Podium for presenter

Seminar Room, Room 300 | View photos and floorplan

  • Type of seating: Modular — 6 Tables; rolling chairs
  • Other items: Projector screen, projector (portable), whiteboard (portable), table-top podium
  • Seating Capacity: 20-30 people

Conference Room, Room 308 | View photos and floorplan

  • Type of seating: Modular — 5 Tables; rolling chairs
  • Other items: Whiteboard (can be used for projection), projector (portable)
  • Seating Capacity: 10-15 people

Back to top

Is audio-video equipment available for use in the space?
A projector and laptop are available only during business hours for Humanities Working Group and Co-sponsored events. These items are available on a first come first serve basis. You must reserve the equipment in advance.
Back to top

Is there technical support available for my event or meeting?
The Glasscock Center does not provide audio-video/technical support. It is your responsibility to secure technical support from either your home department or Liberal Arts IT.
Back to top

Can I reserve the space for after-hours use?
Rooms are normally available only during working hours. Use at other times must be cleared by the director or associate director.
Back to top

Is the space guaranteed by submitting a request?
No. You will receive an email or phone call approving or denying your request within one week of submission.
Back to top

Are food and beverages permitted?
Food and non-alcoholic beverages are permitted. Please clean up any food after event. All coordination and clean-up is your responsibility. If you are having food delivered, please be sure someone is present to accept the delivery.
Back to top

How do I cancel/change a reservation?
Simply call the Glasscock Center for Humanities Research at (979) 845-8328 or email
Back to top

Does the Glasscock Center provide table, chairs, linens, etc.?
The Glasscock Center provides tables and chairs as listed in the room descriptions above. Additional tables/chairs and any linens must be provided by the reserving party.
Back to top

Can the furniture be moved in the spaces?
Yes. We offer some general guidelines of set up for various types of events. You may rearrange (within reason) however best suits your needs, under the condition that the room is returned to its original state with finished.
Back to top

Who will set up for my event?
Set-up and clean-up is the responsibility of the party using the space. Please plan to have someone arrive early to set up the room and accept food deliveries. In some situations, with prior arrangement, Glasscock Center staff can be available to assist with set up.
Back to top

Who is responsible for cleanup after the event?
It is the responsibility of the party using the space to clean up and return the room to the original arrangement. Diagrams are available for general room set up.
Back to top

Can the Glasscock Center publicize events?
With respect to posting Working Group and Co-Sponsored events, the Glasscock Center has developed the following policy: 

  • We encourage all Working Group conveners to forward scheduling and event information to us as early as possible for inclusion on our web calendar.
  • To include an event on our calendar and monthly “Upcoming Events” e-mail, which we send to our listserv, all relevant details should be sent to us no less than one month before your event will take place.

Back to top